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Membership & Engagement Council Charter

 

Committee /Task Force / Council Name

Membership & Engagement Council (MEC)

Last Updated

April 4, 2018

Mission / Charge

The MEC is charged with advancing the Society’s exempt purpose and strategic plan by identifying trends and needs in the SLAS Community and among potential customers. The MEC will direct respective committees to respond to support the SLAS Community on a global scale. In fulfilling its charge, the Council will, among other things, annually develop and transmit to the Board an annual plan for the Society’s membership and engagement that will include goals, activities and budget for the upcoming year on or before the date set by the Board. This plan will include how the Society is managing membership recruitment, retention and engagement of the Community to ensure a sustainable and growing membership and engaged Community.

Specific Deliverables

It is the responsibility of the MEC to regularly monitor the SLAS Membership and Community and determine and anticipate Member and Community needs and preferred options for engagement across all priority demographics as defined by the SLAS Strategic Plan. It is then the responsibility of the MEC to ensure coordinated efforts are implemented by those committees reporting up to the Council that leverage all SLAS resources across all geographies. Perform such other duties and responsibilities as may be assigned by the Board.

Specifically, the MEC:

  • Monitors data coming from the SLAS Community on engagement levels and makes recommendations for adjustments as needed.
  • Conducts regular environmental scans of Community needs and competitive options relative to the SLAS Community
  • Ensures appropriate SLAS resources are deployed in a coordinated effort to accomplish membership and engagement goals as approved by the Board.
  • Ensures global consideration is given to all membership and engagement efforts.

Level of Authority

The MEC reviews and advances for approval by the Board all budgets for programs and activities in the areas of membership and engagement. These include all recruitment, retention and engagement efforts. The MEC approves committee members for those committees reporting up to this Council (i.e. Advocacy Committee, Awards and Grants Committee, Membership Committee).

Other Committees/TF’s/Councils with Which This Group Interacts

Reports to Board of Directors

Committees that report to MEC:

  • Advocacy Committee (AC)
  • Awards and Grants Committee (AGC)
  • Membership Committee (MC)

Number of Members, Terms & Rotation

The Council shall be composed of nine (9) voting members all of whom shall be dues-paying members of the Society. The members will include the chair and vice chair from each of the Committees reporting up to the MEC and three (3) ad-hoc members with one of each residing in North America, Europe or Asia. The three (3) ad-hoc members shall be appointed by the Board.

The appointed Council members shall take office at the International Conference and Exhibition following their approval by the Board, and shall serve for a term of three (3) years and until their successors are appointed by the Board.

Council members coming from the Committees shall have terms which are staggered every two (2) years and in line with their Committee term.

The Council shall determine its own Chair and Vice Chair. The terms of Chair and Vice Chair will be one (1) year. The Vice Chair moves into the Chair position when their term as Vice Chair is complete, pending approval by the Council.

In addition to the foregoing nine (9) Council members, the Council will include a member of the Board, who will be appointed by the Board and will be a non-voting, ex officio member. Said Council member shall, without limitation, facilitate communications between the Board and the Council, and shall serve on the Council until his/her successor is appointed by the Board.

Desired Member Skills

MEC members will be dues-paying members, active participants in the Society and be willing to serve and represent SLAS as involved leaders. They will have a broad understanding of the goals and work of the Society, specifically with a good understanding of the needs of the member in the all stages of their career.

Past experience as a SLAS volunteer is desired specifically in the areas of membership recruitment, retention or engagement. The MEC members will be asked to bridge the strategic vision of the Society to the implementation and oversight of operational tactics so having a blend of this experience is beneficial. Ability to participate in conference calls and in-person meetings as required.

Type & Frequency of Meetings

Four (4) conference calls plus two (2) in-person meetings, one of which will be at the International Conference & Exhibition, the other a full-day meeting mid-year. Travel expenses will be covered by SLAS. Email discussions are not common but when requested, feedback within 24 hours is requested.

Budget

Budget recommendation/oversight for the following programs:

  • Membership recruitment and retention plans
  • Engagement monitoring and evaluation tools and resources
  • All awards and grants programs
  • Global policy monitoring resources

Staff Liaison

Brenda Dreier, CMP, Chief Operating Officer