February 3-7, 2024
Boston Convention and Exhibition Center
Boston, MA, USA
February 3-7, 2024
Boston Convention and Exhibition Center
Boston, MA, USA
The SLAS2024 International Conference and Exhibition is the flagship annual conference and exhibition presented by SLAS and the must-attend event dedicated to life sciences discovery and laboratory automation technology. It will be held at the Boston Convention and Exhibition Center, February 3-7, 2024.
This event will offer technology providers the opportunity to showcase their latest products and services, network and share scientific content to the diverse SLAS audience of scientists, researchers, engineers and technology professionals from around the world!
Due to high demand and loyal participation, act fast to ensure your participation at the SLAS2024 exhibition. Space selection priority is determined according to past participation level and the official priority point system.
Please contact Andrea Schermerhorn with any questions about exhibiting or sponsoring at SLAS. We look forward to partnering with you and welcome the opportunity to recommend options to help you meet your goals.
Andrea Schermerhorn, CEM, DES
Sr. Sales Manager – Exhibits and Sponsorships
+1-301-200-4616 Ext. 108
Required deposit: The booth pricing rate is $41/square feet oot (plus $300 per corner when applicable) and 30% of the total space rental charges due by September 18, 2023.
Full Payment Due: Applications received after September 18, 2023, must include full payment.
These rules and regulations are a bona fide part of the contract for exhibit space with the Society for Laboratory Automation and Screening, hereinafter referred to as SLAS, for the SLAS2024 International Conference and Exhibition, hereinafter referred to as the Event. SLAS reserves the sole right to render all interpretations, amend and enforce these regulations and to establish any and all further regulations not specifically covered below to assure the general success and well-being of the Event. Each exhibitor agrees to abide by these regulations and by any amendments or additions hereafter made by SLAS.
SLAS reserves the right to decline, prohibit, deny access or remove any exhibit, which in its sole judgment is contrary to the character, objectives and best interests of the event or suitable for its attendee audience.
This reservation includes, but is not limited to, any violation of any public policy or these rules and regulations and extends to persons, things, printed matter, products and conduct. SLAS reserves the right to refuse applications of concerns not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits that reflect against the character of the meeting. SLAS’s decision and interpretation shall be accepted as final in all cases.
Island Booths: Island booths are booths exposed to aisles on all four sides, with a minimum size of 20x20 feet. The maximum height of an island booth is 20 feet when ceiling height and rigging permit (20 feet from the floor to the top of any booth components and signs). No signage, lighting fixtures, or light/sign trusses are allowed outside the boundaries of the exhibit space.
Linear Booths: Linear booths may not exceed eight feet (8') in height. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is only allowed in the rear half of the booth space, with a four-foot (4') height restriction imposed on all materials in the remaining space forward to the aisle.
I, the undersigned, desire to participate in the Society for Laboratory Automation and Screening's ("SLAS") SLAS2024 International Conference (“Event”) In exchange for being permitted to participate in and enjoy the benefits of the Event, I acknowledge and agree to the following:
PAYMENT OF SPACE
Applications received after April 14, 2023 must be accompanied by a nonrefundable deposit in the amount of 30% of the total space rental charges (payable in U.S. funds and drawn on a U.S. bank). Applications received without such payment will not be processed nor will space assignment be made. The balance of the space rental charge will become due and payable on September 18, 2023. Applications submitted after September 18, 2023 must be accompanied by payment IN FULL of the space rental charges. Applications received without such payment will not be processed nor will space assignment be made. Any wire transfer or bank fees must be paid by the exhibiting company.
1.a. PAYMENT OF SPONSORSHIP
Sponsorship payments are due in full at the time of reservation. Payments must be received within 30 days of reservation. If payment is not received, the sponsorship will be released. Sponsorships are non-refundable. A non-exhibiting fee will be added to each sponsor item purchased for companies who are not exhibiting.
CANCELLATION AND REFUNDS
All cancellations of space must be received in writing. If space is reduced, the net reduction of space will be treated as a cancellation of that space. If SLAS receives a written request for cancellation of space prior to September 18, 2023, the exhibitor will be liable for 30% of the total space rental charges. No refunds will be made after September 18, 2023. Exhibitors who cancel and have a remaining balance must pay the amount due based on their date of cancellation. Exhibitors failing to pay their cancellation fee will forfeit the ability to participate in future SLAS events until their outstanding balance is paid in full.
No-shows will be treated as cancellations and the exhibiting company will lose all accumulated points toward the following year's space assignments.
It is expressly agreed by the exhibitor that in the event they fail to pay the space rental at the times specified or fail to comply with any other provisions contained in these rules and regulations concerning their use of exhibit space, SLAS shall have the right to reassign the confirmed booth location or to take possession of said space and lease same, or any part thereof, to such parties and upon such terms and conditions as it may deem proper. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount paid by him for his space reservation, regardless of whether or not SLAS enters into a further lease for the space involved.
In case the exposition shall not be held for any reason whatsoever, then and there upon the rental and lease of space to the exhibitor shall be terminated. In such case the limit claim for damage and/or compensation by the exhibitor shall be the return to the exhibitor of the pro rata amount already paid for space for this specific event.
2.a. CANCELLATION OF SPONSORSHIP
If the sponsorship is canceled before payment is received, full payment must be made. All cancellation fees must be paid in full before exhibiting at SLAS in the future. Sponsorships are non-refundable.
SPACE RENTAL AND SPONSORSHIPS
Whenever possible, space assignments will be made by SLAS in keeping with the preferences as to location requested by the exhibitor. Priority Points will be utilized to determine space selection with SLAS2024 Exhibitors and Sponsors receiving priority booking for the initial round of space selection.
SLAS, HOWEVER, RESERVES THE RIGHT TO MAKE THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE BEST INTERESTS OF THE EXHIBITION.
USE OF SPACE, SUBLETTING OF SPACE
No exhibitor shall assign, sublet or share the space allotted with another business or firm unless approval has been obtained in writing by SLAS. Exhibitors are not permitted to feature names or advertisements of non-exhibiting manufacturers, distributors or agents in the exhibitor’s display, parent or subsidiary companies excepted.
Exhibitors must show only goods manufactured or dealt in by them in the regular course of business. Should an article of non-exhibiting firm be required for operation or demonstration in an exhibitor’s display, identification of such article shall be limited to the usual and regular nameplate, imprint or trademark under which same is sold in the general course of business. No firm or organization not assigned exhibit space will be permitted to solicit business within the Exhibit Areas.
SAFE MEETING GUIDELINES
SLAS will adhere to and publish safe meeting guidelines developed in conjunction with the event facility and applicable governing bodies if and as deemed necessary. By registering for this event, participants agree to abide by the guidelines in place at the time of the live event. Safety guidelines will be communicated to registrants via email and the event website. SLAS reserves the right to remove non-compliant participants from the event without refund. SLAS reserves the right to amend these guidelines at any time for any reason.
EXHIBITORS AUTHORIZED REPRESENTATIVE
Each exhibitor must name one person to be his representative in connection with the installation, operation and removal of the firm’s exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible. The exhibitor shall assume responsibility for such representative being in attendance throughout all exposition periods and this representative shall be responsible for keeping the exhibit neat, manned and orderly at all times.
For their own safety and protection, persons under the age of sixteen (16) may not staff the booth or assist in the move-in and/or move-out of any exhibit.
INSTALLATION AND REMOVAL
SLAS reserves the right to fix the time for the installation of a booth prior to the Event opening and for its removal after the conclusion of the Event. Any space not claimed and occupied by two (2) hours prior to the published Event opening time may be resold or reassigned without refund. Installation of all exhibits must be fully completed by the opening time of the exposition.
Exhibits must be staffed during all Event hours and may not, to any extent, be dismantled before the Event closing. Any early dismantling or packing shall be considered a breach of this agreement and may affect future applications.
ARRANGEMENT OF EXHIBITS
Each exhibitor is provided an official Exhibitor Kit. The Exhibitor Kit describes the type and arrangement of exhibit space and the standard equipment provided by SLAS for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions and limitations contained in the Exhibitor Kit. If, in the sole opinion of SLAS, any exhibit fails to conform to the Exhibitor Kit guidelines, or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exposition. Exhibits not conforming may be dismantled or modified, at cost to the exhibitor, at the sole judgment and discretion of SLAS.
For specific guidelines at the Boston Convention Center, please review their current event guidelines.
Exhibitor Plan Review: Booth construction plans and layout arrangements for island booth spaces, or involving other unusual construction features, must be submitted for approval at least sixty (60) days prior to the opening of the exposition.
EXHIBITS AND PUBLIC POLICY
Each exhibitor is charged with knowledge of all State, County and City laws, ordinances and regulations pertaining to health, fire prevention and public safety, while participating in this exposition. Compliance with such laws is mandatory for all exhibitors and the sole responsibility is that of the exhibitor. No part of the building shall be defaced in any manner, nor shall signs or other articles be posted, nailed, taped or otherwise affixed to any pillars, doors, walls or other parts of the building. Any and all damages, losses, expenses and/or costs resulting from failure to observe this notice shall be payable by the exhibitor.
The exhibitor must, at his expense, maintain and keep in good order his exhibit and the space for which he has contracted.
SLAS and service contractors have no responsibility pertaining to the compliance with laws as to public policy as far as individual exhibitor’s space, materials and operation is concerned. Should an exhibitor have any questions as to the application of such laws, ordinances and regulations to his exhibit or display, SLAS will endeavor to answer them.
Exhibitors must comply with City and State fire regulations. All booth decorations including carpeting must be flame-proofed and all hangings must clear the floor. All exits, hallways, aisles and fire control apparatus must remain clear and unobstructed at all times. Electrical equipment and wiring must conform with National Electrical Code Safety Rules. Use of butane or bottled gas is not permitted. Use of propane and hazardous materials is prohibited. Use of balloons is prohibited.
Independent contractors must conform to IAEM, ESCA and ED&PA guidelines and must be signatory to a current local collective bargaining agreement.
STORAGE OF PACKING CRATES AND BOXES
Unattended freight in any display space as of one hour prior to Event opening will be removed and stored at the exhibitor’s sole risk and expense.
Exhibitors will not be permitted to store packing crates and boxes in their booths during the exhibit period; but these, when properly marked, will be stored and returned to the booth by service contractors. It is the exhibitor’s responsibility to mark and identify his crates. Crates not properly marked or identified may be destroyed. SLAS assumes no responsibility for the contents of crates or boxes improperly labeled as “empty.”
The removal and return of large crates that cannot be handled by hand trucks will be charged for at prevailing rates. Crates, boxes or other exhibit materials unclaimed by the exhibitor after the Event will be removed at the exhibitor’s expense. Exhibitors will be billed by the service contractor for removal time and materials at prevailing rates. Neither SLAS, the service contractor nor the exhibit facility shall assume any liability whatsoever for loss or damage.
Any social function or special event planned by an exhibiting company to take place over official Event dates must be pre-approved by SLAS. Exhibitor agrees to withhold sponsoring hospitality suites/rooms or other functions during official conference and exposition activities, including exhibit hours, social functions, educational seminars, and any other related activities scheduled by SLAS. Distribution of exhibitor materials is not permitted to attendee sleeping room doors, SLAS meeting rooms, or anywhere else in the hotel and/or exhibit facility except in the specified booth space unless given approval by SLAS.
OPERATION OF EXHIBITS
SLAS reserves the right to restrict the operation of, or evict completely, any exhibit, which in its sole opinion, detracts from the general character of the exposition as a whole. This includes, but is not limited to, an exhibit which, because of noise, flashing lights, method of operation, display of unsuitable material, is determined by SLAS to be objectionable to the successful conduct of the exposition as a whole. Use of so-called “barkers” or “pitchmen” is strictly prohibited.
All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions.
Alcoholic Beverages. Exhibitors may not serve alcoholic beverages in the exhibit hall or exhibitor meeting rooms within the BCEC for SLAS2024.
Contests, Drawings and Lotteries: All unusual promotional activities must be approved in writing by SLAS no later than 60 days prior to the opening of the exposition.
Direct Sales. No sales are permitted within the exhibit area at any time, but orders may be taken for future delivery.
Literature Distribution. All demonstrations or other activities must be confined to the limits of the exhibitor's booth. Distribution of circulars may be made only within the official space assigned to the exhibitor distributing such materials. No advertising circulars, catalogs, folders or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges or grounds of the host facility. Trade publishers are prohibited from soliciting advertising during the Event. Trade publications may be distributed from their booth, but automatic distribution is prohibited. Any exhibitor seen distributing materials outside of their official booth space is subject to cancellation without refund.
Copyright Licensing. Exhibitor is solely responsible for obtaining any required licenses to broadcast, perform, or display any copyrighted materials including but not limited to music, video, and software. Exhibitor shall indemnify and hold harmless SLAS, SLAS, and facility against cost, expense or liability which may be incident to, arise out of or be caused by Exhibitor's failure to obtain requisite license.
Sound. Exhibits which include the operation of musical instruments, radios, sound projection equipment or any noise making machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, nor cause the aisles to be blocked. Operators of noisemaking exhibits must secure approval of operating methods before the exhibit opens. SLAS shall be the sole judge of what constitutes appropriate sound levels.
Live Animals. Live animals are prohibited.
Balloons. The Licensee can bring helium balloons into the Grand Ballroom and meeting rooms. At no time are exhibitors allowed to bring helium balloons into the facility. Helium tanks cannot be brought into the facility. All air and gasses must be ordered through your Event Services Manager.
Candles. Candles are permitted for dining setting for the ballroom and exhibit halls so long as the flame from the candle does not exceed the height of the required fire safe enclosure. All candles and required encasements to be used must be approved by the local Public Safety Department.
Weapon Policy. Weapons of any type, functional or non-functional, such as firearms, swords, knives, throwing knives, crossbows, stars, bows, boomerangs, darts, tazers, etc. are strictly prohibited within the facilities, and they may not be used or displayed at scheduled events. The convention center strictly prohibits all persons from carrying a handgun, firearm, or prohibited weapon of any kind while on the property or within a facility under the convention center control, regardless of whether the person is licensed to carry a handgun. This policy applies to all convention center employees, contractors, temporary employees, clients, visitors and guests. Only on-duty law enforcement agents, who have been given prior authorization by the Chief of Public Safety to carry a weapon on the property, will be permitted to carry firearms.
Replica weapons are allowed, but require express written authorization for the use and/or possession by the Chief of Public Safety. Replica weapons must only be used as props or display, and will be allowed if the replica weapon is inspected, approved and peace bonded by the Chief of Public Safety prior to entry into the facility. The convention center reserves the right in its sole discretion to revoke the use of replica weapons within.
Booth Representatives. Booth representatives, including models or demonstrators, must be properly registered and wear badges. Spouses are invited to visit the exhibit hall only with appropriate credentials. Booth representatives are prohibited from entry into another exhibitor’s booth without permission of that exhibitor and from photographing or examining another exhibitor’s booth without permission from that exhibitor.
Badge Sharing. Sharing of registration badges is not permitted at any time before or during the event. Badges are issued to, can be picked up by and used only by the Attendee named in the registration record confirmed by SLAS. Sharing of badges against this policy will result in removal from the event, loss of current and future registration and exhibitor privileges.
Irregular Activities. All giveaway items must be submitted for approval to SLAS three (3) weeks prior to the opening of the exposition. All exhibitors distributing approved “stick-ons” may not place the “stick-ons” on the attendees’ badges.
Robot Demonstrations. Exhibitors must adhere to rules and regulations set forth by SLAS. View Robot Safety Policy.
Bell Persons/Couriers. Neither bell persons from surrounding hotels nor couriers are allowed in the building or on the Event floor. Deliveries must arrive at the loading dock area, to be moved by contract laborers or received by contract laborers at the doors.
Distribution of Flyers. The distribution of flyers is prohibited in all public areas. Additionally, adhesive-backed decals may not be given away or utilized. Any costs incurred by the Convention Center for the removal of these items will be charged to the Licensee.
Hand-Carry Policy. The convention center reserves the right to restrict all freight and package deliveries to the loading dock. Public Safety personnel will be on site to direct and assist exhibitors during move-in and move-out. For the convenience and safety of exhibitors and patrons, all freight and material handling must enter and exit the facility through the loading dock. The Licensee and its exhibitors will be allowed to hand-carry one item, one time, in or out of the facility without having to access the loading dock. (Hand-carried freight is defined as one item that can be easily carried by an individual, without the need for dollies or other mechanized equipment.) The General Service Contractor must provide the approved Hand-Carry Policy signs and post them at all entrances to the exhibit halls during the exhibitor move-in, and no less than two (2) hours before the exhibit hall closes on the last exhibit hall date until move-out ends.
No parking is allowed at the entrance of the facility; and the use of passenger elevators for movement of freight is not allowed. All packages are subject to inspection by facility personnel. This policy is strictly enforced at all facility access points.
Material Handling. Exhibitors are allowed to perform their own material handling, providing all of the following criteria are met: Exhibit personnel performing the work must be bona fide, full-time employees (“authorized personnel”) of said company. The Licensee may choose to off-load from a company-owned box-truck or rental vehicle, or from a car, van or truck by personnel of the company, provided the vehicle is 24 feet or less in length. Exhibitors may use only hand-operated equipment, which they have provided; two-wheeled hand trucks and four-wheeled flat trucks are permitted as well. At no time can vendors (A/V, furniture design firm, etc.) unload their items. An approved General Service Contractor (GSC) or the Exclusive Rigging Service Provider (ERSP) must be hired by the Licensee to unload/re-load and push in all vendors.
Glitter, Confetti, Popcorn & other Materials. The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is not permitted. Popcorn is not permitted without prior written approval from the convention center. Additional cleaning charges may apply if approved and are the responsibility of the exhibitor.
Hazer/Fogger Equipment. The convention center must approve the use of a hazer/fogger or similar equipment. Use is limited to event-related activities. Authorized areas are the ballroom(s), and exhibit hall(s) utilized for general sessions and special events. The use of hazer/fogger equipment by an individual within the exhibit hall display area or meeting rooms is prohibited.
The use of hazer/fogger equipment requires a permit from the local Fire Department. A fire fighter detail is required for rehearsal time as well as the event wherever the hazer/ fogger equipment is utilized. The number of fire fighters on detail is determined by the Public Safety Department in conjunction with the local Fire Department. It is the responsibility of the Licensee to obtain the necessary permits through the fire marshal’s office at the local Fire Department.
Approved use of hazer/fogger equipment will incur a charge from the convention center to turn on/off fire detection systems.
LIABILITY AND INSURANCE
All property of the exhibitor remains under his custody and control in transit to and from the exhibit hall and while it is in the confines of the exhibit hall. Neither SLAS, its service contractors, the management of the exhibit hall nor any of the officers, staff members or directors of any of the same are responsible for the safety of the property of exhibitors from theft, damage by fire, accident, vandalism or other causes, and the exhibitor expressly waives and releases any claim or demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor.
It is required that Exhibitors obtain adequate insurance coverage, at their own expense, for property loss or damage and liability for personal injury and include SLAS as an additional insured party. Proof of insurance must be submitted to SLAS, and if requested to SLAS prior to setup of booth space at the Event.
Exhibitor agrees that it will defend, indemnify and hold and save SLAS and the Society for Laboratory Automation and Screening (SLAS), and their respective directors, officers, members, employees, agents, volunteers and other representatives, (collectively “Indemnified Parties”) whole and harmless of, from and against all claims, demands, actions, damages, loss, cost, liabilities, expenses and judgments recovered from or averted against the Indemnified Parties on account of injury or damage to person or property to the extent that any such damage or injury may be incident to, arise out of, or be caused, either proximately or remotely, wholly or in part, by an act, omission negligence or misconduct on the part of Exhibitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees or of any other person entering upon the Premises leased hereunder with the express or implied invitation or permission of Exhibitor, or when any such injury or damage is the result, proximate or remote, of the violation by Exhibitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees of any law, ordinance or governmental order of any kind, or when any such injury or damage may in any other way arise from or out of the occupancy or use by Exhibitor its agents, servants, employees, contractors, patrons, guests, licensees or invitees of the Premises leased hereunder.
Such indemnification of the Indemnified Parties by Exhibitor shall be effective unless such damage or injury may result from the sole negligence, gross negligence, or willful misconduct of SLAS. Exhibitor covenants and agrees that in case any of the Indemnified Parties shall be made a party to any litigation commenced by or against Exhibitor or relating to this lease or the Premises leased hereunder, then Exhibitor shall and will pay all costs and expenses, including reasonable attorneys’ fees and court costs, incurred by or imposed upon the Indemnified Parties by virtue of any such litigation.
Property Damage. Neither SLAS nor Exhibitor shall be responsible for any loss of or damage to property of the other party hereto, including, but not limited to, loss or damage occasioned by theft, fire, smoke, acts of God, public enemy, riot, civil commotion or other insurable casualty, and SLAS and Exhibitor expressly waive any claim for liability against the other party hereto with respect to any such loss or damage. In the event that such occurrence results in cancellation of the exposition, each party hereby releases the other from obligations under this contract. Accordingly, it shall be the responsibility of SLAS and Exhibitor, respectively, to secure its own insurance or otherwise protect itself and its property against such loss or damage.
Use of Certain Property. Exhibitor will assume all costs arising from the use of patented, trademarked, or franchised materials, devices, processes, or dramatic rights used on or incorporated in the exhibitor’s space. Exhibitor shall indemnify, defend, and hold harmless SLAS, SLAS, the City and their officers, directors, members, agents, and employees from and against all claims, demands, suits, liability, damages, losses, costs, attorneys’ fees and expenses of whatever kind or nature, which might result from or arise out of use of any such material(s) described above.
SLAS shall not be deemed to waive any of its rights hereunder unless such waiver is explicitly stated as a waiver in writing and signed by SLAS. No delay or omission by SLAS in exercising any of its rights shall operate as a waiver of such rights and a waiver of rights in writing on one occasion shall not be construed as a consent to or a waiver of any right or remedy on any future occasion.
Should SLAS find it necessary to employ an attorney or attorneys to enforce any of the provisions of this agreement or to protect in any manner its interest or interests under this agreement, SLAS, if it is the prevailing party, shall be entitled to recover from the other party all reasonable costs, charges, and expenses including attorneys’ fees.
AMERICANS WITH DISABILITIES ACT
Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act (hereinafter “Act”) to make their booths accessible to handicapped persons. Exhibitor shall also indemnify and hold harmless SLAS, SLAS, and facility against cost, expense, liability or damage which may be incident to, arise out of or be caused by Exhibitor’s failure to comply with the Act.
STATEMENT OF CONDUCT
SLAS has adopted the following Statement of Conduct. By agreeing to the terms and conditions within Event registration, you are agreeing to abide by this Statement of Conduct. SLAS reserves the right to remove a non-compliant participant from the Event without refund.
SLAS reserves the right to cancel this Event due to circumstances beyond the control of the organization. In the Event of cancellation, SLAS will display best effort to make exhibitors and attendees aware of the cancellation in a timely fashion. Refunds of exhibition fees are not guaranteed in these circumstances. SLAS will make every effort to refund fees less expense incurred by SLAS at the time of cancellation.
Any and all matters not specifically covered by the preceding rules and regulations shall be subject solely to the decision of SLAS.
THE SLAS SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES AND REGULATIONS, PROVIDED EXHIBITORS RECEIVE NOTICE OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND ITS EMPLOYEES AGREES TO ABIDE BY THE FOREGOING RULES AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF SLAS, CONDUCT THEMSELVES UNETHICALLY MAY IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT REFUND OR OTHER APPEAL.
Specific BCEC Regulations can be found here: BCECExGuide.
In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. Regardless of the number of in-line booths utilized, (e.g., 10' x 20', 10' x 40', etc.), display materials must be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is allowed only in the rear half of the booth space, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. When three or more in-line booths are used in combination, as a single exhibit space, the 4-foot height limitation is applied only to that portion of exhibit space that is within 10 feet of an adjoining booth.
Island booths are booths exposed to aisles on all four sides, with a minimum size of 20'x20'. Supplementary regulations governing such exhibits are the following: a. Island booths are restricted to 20 feet in height. b. The entire cubic content of the space may be used up to the maximum allowable height of 20 feet including signage (hanging or stationary), banners, trusses and hanging lighting systems. c. Any hanging signage will be hung at 20 feet from the floor to the top of the sign. d. No signage, lighting fixtures, or light/sign trusses are allowed outside the boundaries of the exhibit space.
EXHIBIT STAFF REGISTRATION
The official SLAS badge must be worn whenever a representative is in the exhibit hall. Each exhibit must be fully operational and staffed during the open exhibit hours as defined. Booths should be manned by company specialists who are qualified to discuss details of their company's products or services.
Rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Services Kit.
FOOD AND BEVERAGE
Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show Management. All requests must be submitted in writing. The venue reserves the right to purchase, prepare and provide all food and beverage items.
SLAS will provide 24-hour guard service in and around the Exhibit Hall from installation through dismantling and will exercise reasonable care for the protection of Exhibitors' materials and displays. The furnishing of such service is in no case to be understood or interpreted by Exhibitors as a guarantee to them against loss, theft, and/or damage of any kind. SLAS or any officer, its agents, staff members, the venue, or the official general service contractor, will not be liable for the safety of the Exhibitors' property, agents, or employees from theft and/or damage by fire, accident, or any other causes. Exhibitors wishing to insure their exhibit materials, goods, and/or wares of exhibits against theft, damage by fire, accident, or loss of any kind must do so at their own expense.
The list of SLAS exhibitors, in whole or in part, shall not be published other than in SLAS official publications.
All agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained herein.
SLAS works diligently to bring attendees to the conference exhibition and we, in turn, rely on our exhibitors to publicize their participation to their customers and prospects. SLAS provides social media graphics and other tools to help you get your company noticed by SLAS2024 attendees. Help us help you!
The Exhibitor/Sponsor Marketing Toolkit is not available yet, but it will be added as a task when you log into your exhibitor portal.
Information coming soon.
Reserve your Exhibitor or Sponsor hotel rooms now through January 3, 2024.